St FrancisChurch of England Primary School

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Late / Absence / Illness Procedures

Regular and punctual attendance at school is a legal requirement as well as essential for pupils to maximise their educational opportunities.

Register an absence due to illness

Key Information


  • Children will be registered as late if they arrive after 8.50am.  Registration closes at 9.05am.  Arrival after the close of registration will be marked as unauthorised absence code ‘U’ in line with Hampshire County Council and Department for Education (DfE) guidance. This mark shows them to be on site, but is legally recorded as an absence.



If your child will not be in school, please ensure that our school office is notified by 9.00am at the latest on each day of absence. This is to ensure that we know where your child is and that they are safe.


It is our procedure to telephone contacts to ensure that we know a child’s whereabouts if they are not in school and will continue to telephone all listed contacts until we hear. If we have not made contact with an adult who can confirm the child’s whereabouts and safety by 10.00am then we will take further action to ensure a child’s safety, this may include visiting your home or in circumstances of extreme concern, requesting the police to make a welfare visit. This procedure is in light of serious incidents throughout the country where schools have not taken safeguarding seriously enough when children are absent from school (please click here for an example).



Most illnesses can be classified as one of a few minor health conditions.  The NHS give the following guidelines:

  • Cough & Cold - A child with a minor cough or cold may attend school. If the cold is accompanied by raised temperature, shivers or drowsiness, the child should stay off school, visit the GP and return to school 24 hours after they are feeling better. If your child has a more severe and long-lasting cough, consult your GP, who can provide guidance on whether the child should stay off school.
  • Raised Temperature - If your child has a raised temperature, they should not attend school, they can return 24 hours after they are feeling better.
  • Rash - Rashes can be the first sign of many infectious illnesses such as chicken pox and measles. Children with these conditions should not attend school. If your child has a rash, check with your GP before sending them to school.
  • Vomiting and Diarrhoea - Children with these conditions should be kept off school. They can return 48 hours after their symptoms disappear. Most Cases of vomiting and diarrhoea get better without treatment, but if symptoms persist, consult your GP.
  • Sore Throat/ Tonsillitis - A sore throat alone does not have to keep a child from school. If it is accompanied by a raised temperature then the child should stay home.


Late Children

 If your child is late for school he/she must come to the school office.  This is to ensure that every child has been registered in school in the case of a fire drill or emergency. 

If your child arrived late to school after 8.45am. This is marked as L in our registers. However, if the arrival is after the close of registration at 9.05 will be marked as unauthorised absence and coded U, in line with Hampshire County Council and Department of Education guidance. This mark shows them to be on site, but is legally recorded as an absence.

Hampshire County Council will issue a Penalty Notice for any unauthorised absence where the pupil has been persistently late (coded U) for up to 10 sessions (five days) after the register has


 If you child is going to arrive late due to an appointment and would like a school lunch please telephone the office by 09:30 to place the order.


Medical Appointments

Please try to not make non-urgent medical and dental appointments during school hours.  If you need to take your child out of school for a medical appointment please provide evidence of the appointment (via email preferably).  Please ensure you sign your child in and out at the school office.